My College @ The City of Liverpool College

Tutorial Policy

The City of Liverpool College is committed to enabling all students to be successful in their learning and achieve beyond their expectations.

Tutorial support is an essential element in taking a holistic view of the student to ensure academic progress.  The purpose of this policy is to ensure that all students – regardless of age, disability, gender reassignment, race, religion or belief, sex or perceived sexual orientation – receive the individual pastoral and academic support required to enable them to achieve their learning goals.

Policy

It is the policy of The City of Liverpool College that:

  1. Every student studying over 6 hours per week will have a named Personal Tutor who will be responsible for ensuring their progress in learning. This will include the monitoring of attendance, performance and progress through the setting and reviewing of challenging targets.
  2. All students studying over 6 hours per week will receive individual tutorial guidance and support. For 16-18 year old students, individual tutorials will take place at least 6 times per academic year and for students over the age of 19 years, 3 times per academic year. Individual tutorials will incorporate learning conversations around the monitoring of academic progress and the identification of any support needs. Individual tutorials will be recorded on the electronic ILP.
  3. Personal Tutors will signpost students to pastoral support services across college to enable them to access support to ensure academic progress and achievement.  All referrals to pastoral support services will be recorded on the electronic ILP to be monitored and reviewed by the Personal Tutor.
  4. All part-time, apprentices and work based learning students will have access to individual tutorial support through the curriculum teaching staff.

Implementation

  1. Every student studying over 6 hours per week will have a named Personal Tutor who will be responsible for ensuring their progress in learning. This will include the monitoring of attendance, performance and progress through the setting and reviewing of challenging targets.
  • Students will be allocated a Personal Tutor at Induction.
  • All Personal Tutors will be guided and supported by a Senior Tutor.
  • All Personal Tutors will be issued with a Personal Tutor Handbook by the Senior Tutor for 2016/17 academic year.
  • All Personal Tutors will have undertaken some tutorial training including the electronic ILP, target setting, questioning techniques and conducting learning conversations.
  • All Personal Tutors will be responsible for monitoring the overall attendance of individual students making contact when necessary with students and parents via text messaging, email, phone calls and letters to ensure attendance as in line with the attendance and punctuality policy.
  • All Personal Tutors will be required to submit half termly reports to the Senior Tutor detailing attendance monitoring activity and intervention.
  • All Personal Tutors will be fully informed of the academic and pastoral support available to students and will be responsible for monitoring the impact of these on the student’s progress and well-being.
  • All Personal Tutors will be fully informed of the extra-curricular activities and opportunities available to students and will be responsible for signposting students towards enrichment activities.
  • All Personal Tutors will be responsible for the coordination of individual progress reports (for all 16-18 year old students) which will be sent to the parents/carers on a termly basis (in November, February and May) detailing their academic progress towards set targets.
  •  All Personal tutors will attend parents information events and parents evenings throughout the academic year to relay student progress to parents/carers.
  • Working closely with curriculum tutors, all Personal Tutors will be responsible for identifying any students ‘at risk’ of underperforming or leaving the college and put the necessary support in place to enable them to progress and achieve in line with the Positive Student Conduct policy.
  • All Personal tutors will support academic staff to achieve their KPI’s in terms of tutor success through the implementation of the tutorial policy.
  • All Personal Tutors will ensure students have access to an Induction programme which will help them to:
    • Feel safe, respected and valued in college
    • Settle into college life
    • Confirm that they have chosen the right course for them
    • Understand the academic and pastoral support available to them
    • Understand what is expected of them as a student
    • Understand the opportunities they have to ‘have their say’.
  1. All students studying over 6 hours per week will receive individual tutorial guidance and support. For 16-18 year old students, individual tutorials will take place at least 6 times per academic year and for students aged 19 and over, 3 times per academic year. Individual tutorials will incorporate learning conversations around the monitoring of academic progress and the identification of any support needs. Individual tutorials will be recorded on the electronic ILP.
  • All Personal Tutors will ensure that all students have had an individual tutorial within the first 6 weeks of the academic year to enable students to settle in quickly, to check that they are on the right course and are prepared for learning.
  • All 16-18 year old students will have an individual tutorial at least 6 times per academic year.
  • All students aged 19 and over will have an individual tutorial at least 3 times per academic year.
  • All Individual tutorials will be recorded on the electronic ILP.
  • SMART targets will be set at each individual tutorial to ensure students are working towards their target grade and these targets will be reviewed at subsequent individual tutorials.
  • The individual tutorials will help the student to:
    • Recognise their skills, strengths and personal qualities
    • Identify, set and review challenging academic and personal targets. These will be based on the student’s qualifications on entry, grades from assessments and behavioural performance. An action plan to achieve the targets will become the student’s Individual Learning Plan.
    • Participate fully in their chosen course and college life generally
    • Identify any barriers they may face that prevent them from succeeding and progressing
    • Become confident in their chosen progression route and have access to the range of activities designed to allow them to make informed decisions about their next step.
  • Any Safeguarding issues that are raised during an individual tutorial will be dealt with via the College’s Safeguarding procedure
  1. Personal Tutors will signpost students to pastoral support services across college to enable them to access support to ensure academic progress and achievement. All referrals to pastoral support services will be recorded on the electronic ILP to be monitored and reviewed by the Personal Tutor.
  • All Personal Tutors will identify any academic or pastoral support that can be put in place during learning conversations with the student.
  • All Personal tutors will signpost students to pastoral support via the ILP referral system. This may include:
    • Learning mentor support
    • Counselling/mental health support
    • Health and wellbeing support
    • Careers Advice and Guidance
    • Financial advice and support
    • Financial support with childcare
    • Learning support: dyslexia, support for a learning disability, sensory support
    • Referral to external support agencies.
  1. All part time, apprentices and work based learning students will have access to individual tutorial support through the curriculum teaching staff
  • Challenging targets will be set and monitored by curriculum staff within the timetabled course sessions
  • Individual academic progress will be monitored by the curriculum staff and any support needs identified will be actioned by referrals to the Pastoral Support service.

Associated policies and documents:

  • Safeguarding Policy
  • Positive Student Conduct Policy
  • Student Involvement Strategy
  • Attendance and Punctuality Policy
  • Enrichment Policy
  • Employability Plan.

Monitoring and review

The effectiveness of the tutorial provision will be monitored by:

  • Student feedback
  • Regular observations of individual tutorials as part of the College’s Observation of Teaching and Learning process
  • Consultation and feedback through student rep system and surgeries
  • Audit of compliance
  • Regular analysis of the impact of academic and pastoral support
  • Inclusion of effectiveness of tutorial programme in all course team reviews and self assessment reports, particularly in relation to its impact on retention and success.